Vendor Information

Seller registration opened on Tuesday, September 3, with the start of the school year. Vendor applications will be accepted until all spots are filled. Once again, the PTSA has made some improvements to its vendor registration process. They are meant to streamline the registration process, give vendors more control over booth location, and help the PTSA gather information to improve PTSA/vendor communication about this event and future events, as well as make it easier for our organization to promote participants.

Key components to our online registration system are these:

  • Vendors will select and sign up for their own booth/s from this website.
    • We suggest that before you select your location/s, you view the provided floor plan for pricing information and to see where the booths are located. We are making changes to shopper traffic flow with everyone entering via the school’s main entrance. Shoppers will go through the Cafeteria then down to the Gym prior to exiting by way of the school’s Fine Arts Lobby. This change is intended to generate the same amount of shopping traffic for all locations.
  • Vendors will have the opportunity to pay for their location at the time of their space reservation online by credit card or PayPal.
    • Those vendors who prefer to pay by check are still welcome to do so and may print an invoice at the conclusion of their registration and mail it and their check made payable to “PHHS PTSA” to the PTSA. Payment must be received within 10 business days of your space reservation. If payment is not received within this time, your space reservation will be cancelled and your location will be released and made available for another vendor to reserve.
  • No reservation, even those paid for at the time of reservation, is final until you receive a follow-up e-mail confirming your acceptance.

    • An e-mail will be sent to you by our Craft Fair Coordinator letting you know your application has been accepted. This is not the automated¬† e-mail that the event software sends you at the conclusion of your space reservation. It will specifically state that you have been accepted as a vendor for the Craft Far. In the e-mail will be a link you can use to rent tables or chairs for the Craft Fair.
    • Vendors may be refused participation for a variety of reasons, even if they paid for their location at the time of their space reservation. Most rejections have to do with appropriateness for our Winter Arts & Crafts Fair, or in the case of some franchise distributors our acceptance of another seller representing the same company. For example, we only permit one Tupperware representative. The one who reserves and pays for their reservation first is the one who is accepted. Please consult our Frequently Asked Questions document for more information. If you paid online at the time of your space reservation and your application is refused, your money will be refunded to your credit card or PayPal account, whichever you used at the time of your reservation. If you mailed a check, it will be returned or refunded in the form of a check.
  • All vendors will provide information for the event program at the time of registration.
    • We no longer sell advertising in a program booklet, but rather produce a handout that lists every vendor participating in the Craft Fair. The handout will be posted to the PTSA website after the Craft Fair so shoppers can contact you after the event if they like. We ask that you provide your business website, e-mail and/or phone number, along with a BRIEF description of what you are selling.
  • You must accept the Vendor Terms & Conditions for Participation to participate.

    • To make things easier for you and for us, you will now be required to acknowledge that you have read and accept the Vendor Terms & Condition for participation at the time that you register for our event. This is a requirement for registration and a binding agreement. Please be sure to read the Terms & Conditions prior to accepting them. A link is provided below.

Before you choose your booth, check out the following:

If you have questions about our event or the registration process, please send an e-mail to

Thank you for your interest in this PTSA annual fundraiser.

We are excited to have you participate in what we are sure will be another successful community event!

  • 12/08/2019
    11:00 am - 3:00 pm
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